eMail Archive2018-01-23T10:29:42+00:00

When Microsoft Office 365 doesn’t fulfil your businesses’ data protection, retention and performance needs, we offer secure archiving and backup of your emails and data.

In-depth

Email is not only one of the most important ways of communicating, it is also one of the largest and most valuable information resources of our time. A lot of information required in day-to-day business is saved in the form of emails.

There is also legal significance to the emails. Like paper documents, they are subject to legal requirements in many countries and must be stored in a tamper-proof manner and be located again at a moment’s notice. What’s more, emails can be used to protect the company in the event of legal disputes.

Only those who are able to manage emails efficiently can truly consider themselves ready for the future.

Legal Safeguard for Email Compliance

Legislation in many countries has been amended to include email along with written or printed data in legal retention regulations. The inability to produce an email trail when needed (e.g. evidence in a court case), could result in fines, court sanctions and loss of credibility. With ManagedArchiveService, all corporate email is stored safely in a tamper-proof environment and accessible within minutes. This makes it easier for your company to find valuable internal data, defend itself in a court of law, or simply prove compliance with applicable regulations.

Total Protection against Data Loss

Emails can be lost due to technical errors, such as corrupt PST files, or deleted intentionally or accidentally by users. Users often delete all their mailboxes upon leaving a company. ManagedArchiveService can eliminate such risks completely.

Reduce the Workload of Email Servers and Lower IT Costs

The continuously growing volume of emails is a challenge, particularly in larger companies. Rising storage requirements and increasingly complex backup and restore processes place an enormous strain on IT departments and their budgets. It is possible to avoid this trend over the long term by storing emails in ManagedArchiveService.

Elimination of Mailbox Quotas and PST files

Email archiving with ManagedArchiveService eliminates the need to use mailbox quotas and transfer emails to PST files as a method to limit the use of a mail server’s storage capacity.

Fast Search for All Users Increases Productivity

Emails are an important and very extensive knowledge resource. ManagedArchiveService enables all users to access their emails easily and extremely fast, increasing productivity within the company.

One-Click Restore for All Users

Users can restore emails from the archive with a single mouse-click. The administrator no longer has to go through the time-consuming process of recovering them from the backup.

Centralization of Distributed Emails

Emails are often distributed across various mail servers, the computers of different users, or external service providers. MailStore Server enables all email of the company to be stored in a central location and searched.

A Fully Operational Archive for Every Customer

ManagedArchiveService does not store your company data together with data belonging to other companies in an overarching archiving solution. Instead, a separate, independent archive instance will be created for every customer. These instances only store data (such as emails, users, and settings) belonging to one single customer and are managed completely independently of each other.

Maximum Independence

ManagedArchiveService is no one-way street. All of your data can be exported and transferred to your company at any time in standard formats, without any loss of information.

Absolute Confidentiality of Your Data

Despite being responsible for storing your data and maintaining your archive, we do not have direct access to its content. In other words: We manage the encrypted archive ‘from the outside’ and therefore do not require access to your confidential data. If internal access did take place, this will be automatically logged and immediately visible to the customer.

Easy and Fast Access for Users

All employees can access and quickly browse the archived emails thanks to seamless integration into Microsoft Outlook. Access via the familiar folder structure is also possible. ManagedArchiveService offers Web Access and Mobile Web Access for smartphones and tablets.

Email archiving offers many legal, technical, and financial advantages:

  • Meet a growing number of regulations on email compliance, eDiscovery, and other legislation
  • Protection against data loss
  • Reduce the workload of mail servers and eliminate PST files
  • Lower storage requirements
  • Simplify backup and restore
  • Fast search for all users increases productivity
  • 24/7 Support
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